29Jul

Shireburn Indigo now has 70,000 users on the platform

Shireburn Software’s cloud-based payroll and time and attendance software reaches yet another milestone in user subscription, affirming the platform as a premier payroll and employee management solution in Malta.

We are thrilled to announce that Shireburn Indigo has reached 70,000 users locally, in just over two months after crossing the 60,000-user mark!

Indigo reaches 70,000 employees!

Our clients love the ability to do payroll while on the go, while also enjoying the benefits of applying for their own leave and viewing their payslips and FSS reports, amongst other features, in their employee portals. All this is thanks to Shireburn Indigo being a cloud-based solution, meaning you can access the platform at any time and from anywhere.

Every day, we are working together with our clients to migrate data from SPS to Shireburn Indigo. Around 25,000 of our users have joined Indigo after using other payroll systems or Excel. Shireburn Indigo makes the payroll process smooth and easy, and the platform’s HR  tools help meet all your company management needs. 

We want to dive into three areas that we think make Shireburn Indigo the success it has become: its cloud-based versatility and security, its own HR tools and functions, and the ease of calculating payroll for any-sized company.  

Doing payroll securely and quickly thanks to the Azure cloud

The appeal of working remotely coupled with the dependability of SPS has helped Shireburn Indigo reach the 70,000 employee milestone. Our clients praise Indigo’s web-based workflow and the smooth transition from SPS to the cloud solution.

Indigo’s move to Microsoft Azure gives our clients far more flexibility and freedom in how they do their business. Payroll and employee management tasks no longer need to be tethered to a single office desk or desktop computer. Multiple administrators can also access their company’s Indigo system remotely and work simultaneously. Additionally, cloud computing provides enhanced security and system backup reliability.

“Microsoft Azure has become the standard cloud platform, and this is because nearly all companies use it for their cloud-computing needs”, said Warren Schembri, our System Administrator Team Leader at Shireburn. “Microsoft provides some of the most advanced security technology in the industry, so you can be confident that your data is safely protected”.

Shireburn Indigo reduces administration headaches with HR tools

Calculating payroll is only a small part of running a business. Generating reports and managing employees make up the other significant parts of day-to-day processes. 

Shireburn Indigo has many HR functionalities to make everyday employee management a breeze. Take a look at how Shireburn Indigo provides useful HR functionalities for your organisation:

If you use BambooHR for your administration requirements, you can integrate it directly with Indigo.

Shireburn Indigo eases the payroll calculation process

Shireburn Indigo removes much of the manual calculating needed when adjusting payrolls for your employees’ vacations, sick leaves, and benefits. How does Shireburn Indigo help minimise extraneous manual calculating? 

  1. First, it uses pay items to calculate gross pay, which can be anything from basic pay rates, bonuses, fringe benefits, deductions, reimbursements, and a whole lot more. 
  2. Tax profiles can be linked with pay items so that the appropriate tax is deducted from the employees’ gross pay.
  3. All approved leave taken by your employees adjusts the total time worked by each employee in each payroll. (If you have Indigo Time & Attendance active, you can import and send attendance data to automatically adjust payroll calculations.)
  4. Come payday, just apply global pay items and make any minor adjustments before calculating and finalising the payroll!

Ready to make the switch? Contact us today!

27Oct

Surviving the Payroll End-of-Year

If payroll falls under your responsibility, then we know a little something about the stressful period that approaches with the payroll end-of-year. We’ve put together a high-level checklist that will hopefully help you glide through the process.

Payroll End-of-Year Checklist

  1. Payroll end-of-yearThe Budget. If you’re manually working out your payroll, be sure to listen out for any changes. These may include the Cost of Living Allowance (COLA), Social Security Rates (SSR), tax rates and other dynamics such as sickness benefits. If you’re using a software application to work out your payroll, all changes dictated by the budget should be updated by your service provider, so that your system will automatically calculate the payroll inclusive of all changes come the first payroll of the year.
  2. Applying changes to the January Payroll. If you’re manually working out your payroll, the first month can get a bit tricky with possible changes in COLA, SS rates, tax rates, and more. Software solutions should cater for these changes globally once you start working on the new year. Remember that you need to apply the COLA adjustment to the basic salary of all your employees. This can be a bit tedious when done manually, especially as your company grows.
  3. Tax Returns. The payroll end-of-year can be pretty busy with the submission of your annual tax returns for both your employees and company. Make sure you obtain all the latest forms from the Inland Revenue Department, and be aware of any changes in the Electronic Lodgement. If you are using a payroll software solution, check whether it automatically generates all the information that you need to submit, in the required format and whether you can do so electronically. You’ve usually got until mid-February of the following year to get sorted, but you might want to get it over and done with once you’ve closed off the year.
  4. Changeover to the New Year. Check whether your application allows you to change over from the new year to the previous year and vice versa. This will provide you with more flexibility come January to finalise the previous year whilst working on the new.
  5. Public Holidays in the New Year. Be sure to check the public holidays for the new year and see which fall on working days or weekends. Local payroll software solutions are designed to automatically update the public holiday calendar for you, facilitating your start to the new year.
  6. Leave Balances. Depending on your company policy, you will need to cater for employees’ outstanding leave balances as part of the payroll end-of-year process. Your software solution should allow you the flexibility to accommodate your company leave policy and process leave balances accordingly.
  7. Be Independent from your Solution Provider. Whilst some software applications may require the assistance, whether remote or on site, of your service provider’s technical people, others make processing the payroll end-of-year fully automated by yourself so you don’t have to rely on or wait around for your software company and can go ahead and get the job done in your own time.
  8. Choosing your Payroll Software. If you’re about to take the step from a manual payroll to a software solution, or are unhappy with your current system, consider a locally developed and supported application that would cater for all local legislation. This is particularly important when considering the budget changes, tax rates, benefits and public holidays. These vary from one jurisdiction to another, so having a localised solution can save you tons of time.

Shireburn’s Payroll Expertise

Simplifying the Payroll End-of-Year At Shireburn we have over 30 years of experience in business software solutions, and are leaders in the local payroll and leave management market.  More than 50,000 employees are paid using our software and just over 8,000 have their leave managed by our systems.

Our solutions include regular updates, backed by a team who are always on the lookout for changes in the payroll legislation, so that you don’t have to worry about a thing. We programme our systems to automatically cater for changes in legislation, and generate all the information you need for the electronic lodgement of your annual tax returns. We also make adjustments easy, with tools that facilitate the global allocation and adjustments of COLA, leave entitlement, company bonuses and more. So come January, you can rest assured that your first payroll of the year is up to date with all necessary adjustments.

You can count on us to guide you through a number of payroll options to suit your particular business requirements. Our solutions include:

Get in touch with us for a proposal and demonstration.

24Feb

Shireburn Indigo Payroll clients go live

Shireburn Indigo PayrollUsers of the new Shireburn Indigo Payroll have gone live as of January with the new generation Cloud-based software product. Client uptake targets were well exceeded with more than 30 new companies and 500 employees in just the first month of the year.

Shireburn Indigo Payroll is a web-based payroll and leave management software, designed, developed and supported by Shireburn Software.  As well as offering all the standard features of a payroll, Shireburn Indigo provides a self-service web portal for employees, allowing them to manage their own leave and approve the leave of the staff that report to them, as well as obtain copies of previous payslips and government forms, with the objective to increase the productivity of the payroll and HR departments.

Shireburn Indigo PayrollShireburn is already a leader in the local payroll market with its on-premises payroll offering, the Shireburn Payroll & HR System (SPS).  The company’s software products process the payroll of over 50,000 employees every month.

Many of those who have taken up Shireburn Indigo Payroll are new clients to Shireburn, having previously used other software programs or having painfully calculated their payroll on spreadsheets. Many of Shireburn’s existing clients have also begun to migrate to Shireburn Indigo, although Shireburn has committed to continue to support both cloud and on-premises solutions.

Shireburn’s Managing Director, John de Giorgio commented that local businesses are seeing the advantages of implementing software more as a managed service with hosting, support, data backups and security all rolled into one simple and affordable fee. “We are very pleased with the results we have achieved with Shireburn Indigo Payroll, which has been well received by companies spanning from small 5 person establishments to much larger corporations. In just the first month of the year, we managed to on-board more than 30 companies with a total of 500 employees and have a strong flow of requests coming through to us”.

Being a web based application, Shireburn Indigo Payroll allows greater levels of productivity, accuracy, security and convenience, giving users the flexibility to work from anywhere at any time. As a cloud hosted solution, Shireburn Indigo relieves IT teams and business owners from hardware issues and server requirements that are a financial and security burden for many companies today.

The technology also makes way for improvements in search and filtering, as well as reporting and analytics, ensuring users have the right information on the fly when they need it through dashboards and reports.

More information can be found at www.shireburn.com/indigo or can be obtained by contacting Shireburn on 2131 9977 or by sending an email to sales@shireburn.com.

About Shireburn Software

Shireburn Software is a software products company, specialising in the development of business software solutions and their support, both locally and overseas. Solutions include accounting, payroll and HR, inventory and retail, eCommerce, business intelligence and document management amongst others. www.shireburn.com.

09Feb

10 Tips to Manage Employee Leave

Shireburn Indigo PayrollManaging your employees’ leave, however large or small your organisation, can be stressful. From vacation leave to sick leave, study leave, bereavement leave, and maternity leave, keeping track of employees’ different leave requests call on a manager’s planning skills to take action.

It can all become an administrative nightmare! But here are some simple tips that could help you successfully manage leave policies and maintain a productive workplace, all while staying in compliance with laws and employment regulations.

  1. Keep up to date with legislation and be clear on both employer and employee rights.
  2. Outline clear leave policies for everyone to adhere to. This also helps ensure uniform treatment across the board.
  3. Set a clear leave notice period whereby employees are expected to give proper notice when applying for vacation time. Of course, exceptions will occur and management should be flexible according to the employee’s situation. Setting a notice period such as a week in advance, helps management to coordinate resources better.
  4. Network within the HR community. This will help you keep up to date, so becoming a member of associations such as the Foundation for Human Resources Development (FHRD) might help keep yourself informed.
  5. Automate the process of importing leave data into your payroll. Administering leave can already burden HR and management, and a software solution can help relieve much of this work.
  6. Simplify your vacation leave application process. Some software solutions offer an employee portal that allows staff to apply for leave online and enables managers to approve or reject this accordingly. This streamlines the process, reduces paperwork, and eliminates disputes over applications and resources.
  7. Provide tools for management to see their resources available at any one given moment, so that they can swiftly approve or reject leave requests based on resource availability. This ensures that your company can continue to operate smoothly, every day.
  8. Provide staff with a leave planner so that they can also view resources on any given day and will be more reluctant to apply for leave on a day when several of their colleagues are already absent. Some software solutions provide this through an online portal, but you can also keep a physical planner in a common area such as your staff room – you just need to be prepared to regularly update it since it will not update automatically as in the case of an online portal.
  9. Ensure managers/HR have access to updated and correct employee leave balances so that they may quickly determine whether an employee is eligible to pay while on the requested leave.
  10. Encourage management to be empathetic towards employees who are requesting leave due to difficult personal issues. If handled wrongly, this can cause workplace morale problems both for the employee in question and those around them. Demonstrating a proper balance between employee and company interests, will pay dividends on your team’s productivity, morale and retention.

At Shireburn we have over 30 years of experience in business software solutions, and are leaders in the local payroll and leave management market with more than 50,000 employees being paid using our software and just over 8,000 having their leave managed by our systems.

You can count on Shireburn to guide you through a number of leave management options to suit your particular business requirements, from a cloud solution accessible from anywhere, to an on site option.

Get in touch with us for a proposal and demonstration.

08Jan

10 Handy Payroll Tips

Shireburn Indigo PayrollWhether you are running a 5 person business, or a large corporation with 100’s of employees, payroll is a priority.  Staff must be paid on time, every time, and be paid correctly. It is the responsibility of every employer to ensure that they are.

Some processes can be daunting, but here are 10 tips that should help make your payroll plain sailing!

  1. Beware of complex payroll calculations including different fringe benefit taxation and maternity leave trust fund contribution categories, end-of-year procedures and government budget updates. Failure to comply with laws and regulations can have serious repercussions.
  2. Automate tax and NI calculation. Find out if your payroll software automatically takes care of taxes for you. This can ensure the payroll process is completed in a timely and correct matter. Out of sight, out of mind (and in compliance)!
  3. When it’s time to give raises, consider providing them in the form of tax-free fringe benefits such as health insurance, a mobile phone or a retirement plan.
  4. Before taking on new staff, particularly foreigners (non-EU nationals), ensure that all permits are in order. It is the legal responsibility of every employer to ensure that all employees are legally allowed to work for the business.
  5. Properly classify your workers. It may not be legal to for example classify a worker as an independent contractor. Each classification may have a direct effect on your payroll process.
  6. Clearly identify your payroll schedules. You may choose to pay your employees monthly, 4-weekly, fortnightly or weekly.
  7. When investing in software, select the best platform for your business. If you are experiencing growth, or you are always on the go try selecting an option that’s hosted in the cloud. This will make it easier to access all of your payroll information in one place, whenever you need it.
  8. Always think about automating as many payroll and leave processes as possible, leaving you to work on the more important matters of your job.
  9. Get good support for your payroll software. If you use a software or online package, and a technical glitch is preventing staff from being paid, you’ll want help at hand to save stress and liability. Always check that online or telephone support is part of the deal and easily available. Research the provider’s reputation. Ask other similar businesses what they use.
  10. Consider having an integrated leave management system that pushes all leave data into your payroll. This makes things so much easier especially with variables such as vacation leave, sick leave, bereavement leave, maternity leave and more!

You can count on Shireburn Software to guide you through a number of payroll options to suit your particular business requirements, from a cloud solution accessible from anywhere, to an on site option.

Get in touch with us for a proposal and demonstration.

19Oct

Shireburn Indigo Payroll cloud solution showcased at Annual HR Conference

Shireburn Indigo PayrollShireburn Software successfully exhibited its latest payroll solution, cloud-based Shireburn Indigo Payroll, at the Foundation for Human Resources Development (FHRD) Annual Conference.

For the fifth consecutive year Shireburn exhibited its leading payroll solutions at this conference as part of their commitment to support the local HR profession.

Shireburn Software was this year an official partner of the event that was held on Friday 16th October and brought together more than 350 HR professionals.

Apart from cloud based Shireburn Indigo Payroll, Shireburn also offer an on-premise solution through the Shireburn Payroll & HR System (SPS) that encompasses a fully-fledged Payroll solution, an HR module, a Time and Attendance system, and a web-based Leave Management solution that facilitates the leave request and approvals process within organisations. Shireburn’s software services thousands of employees and managers, and is considered a leader in its field.

Shireburn partners with FHRDShireburn Software is a software products company, specialising in the development and support of business software solutions to make clients succeed.  Shireburn’s Business Suite also includes integrated solutions for accounting, inventory and retail, eCommerce, business intelligence and document management amongst others.

For more information about Shireburn’s Payroll Solutions, call on 2131 9977 or email sales@shireburn.com.