27Jan

Data Privacy Day

Data Privacy Day

The 28th January is internationally recognised as Data Privacy Day; focusing on creating awareness on the importance of keeping and respecting the privacy of individuals and for businesses to be clear and transparent about how they handle such information.

At Shireburn we recognise this by continuously improving our cyber security, making sure that we safeguard the data that clients entrust us with. The CIA Triad model helps us to achieve this.

CIA stands for ‘Confidentiality’, ‘Integrity’ and ‘Availability’. This model is what we base our Indigo Payroll, Indigo Attendance, and Indigo HR solutions on. Besides ensuring that our own internal practices follow this model, we have also implemented several features to allow our users to minimise data privacy risks in their own workplace. Below are some of the features and practices Shireburn has built to ensure that your data is safeguarded.

Confidentiality – Data should be accessed only by those authorised to do so

Users are assigned a user Role which is tied to a specific set of user permission sets. 

  • We have all functions and screens in Indigo which are associated with either a role, a permission or both.
  • Permission sets are organised and allocated to a user. This means that as an administrator, you will have the possibility to customise access at a granular level.
  • Whitelisting and blacklisting of IP’s allows you to tighten down access if needed.
  • Our multi-factor authentication offers yet another medium to secure the login process.
Integrity – Data should be protected against unauthorised alterations, maintaining consistency and trustworthiness 
  • All data which is sent to Indigo is encrypted in transit.
  • Each successful or unsuccessful login within the system is audited.
  • Every URL visited in the system is audited.
  • Every record in the system maintains the “created on,” “created by,” “modified on,” and “modified by” fields.
  • Sensitive information such as Employees & Payroll Calculations, are audited when modified or deleted.
Availability – Data should be available and accessible when needed by those authorised to do so
  • Data is replicated on Microsoft Azure services in two different EU countries. This provides a greater assurance on the availability of our service.
  • We carry out Business Continuity Plans and Disaster Recovery (BCP/DR) processes at least once a year. In the extreme case of an emergency, our highly skilled security and development teams are prepared to execute established processes to bring up any effected services in set periods.
  • We conduct weekly internal penetration tests as well as tests carried out by third parties who provide us with an independent assessment of the application and security infrastructure we have. This helps us continue working on our strengths as well as allowing us to identify and act upon any weaknesses or threats.
  • With a rolling uptime of 99.991%, the Shireburn team continues to make sure that Indigo is available and continues to improve your workflow.

Keep an eye out for upcoming Indigo features related to a more integrated authentication method within your environment, as well as additional functionalities which will further enhance your compliance with GDPR (General Data Protection Regulation).

06Jan

Indigo 2022: Celebrating New Features & Enhancements!

Cheers to 2022! Over the past year, the Shireburn team has been hard at work developing and launching some powerful new features for the Indigo Suite. This has all been aimed at helping you and your teams in your day-to-day tasks, ensuring you have the tools to help you work smarter.

We’ve also added the concept of tiered pricing and add-ons, helping us ensure that there is a plan that suits the requirements and complexities of every business.

14Nov

Shireburn’s Beverage Container Refund Scheme Modules

What is BCRS?

On November 14th, 2022, the Beverage Container Refund Scheme (BCRS) will be launched in Malta. The aim of BCRS is to incentivise the return of single-use beverage through a refundable deposit on single use beverage containers.

How does it work?

A deposit of €0.10 is added to the purchase price of relevant beverage at beverage producer or importer stage. The deposit is then charged to retailers at the wholesale stage which is then passed onto the consumer.

Consumers can recoup the deposit by returning the beverage container via a retailer or Reverse Vending Machine where they will receive a BCRS voucher.

Further information about BCRS can be found here.

How can Shireburn Help?

The Shireburn Team have been busy preparing for the implementation of the BCRS by developing a new BCRS module for both our inventory management system as well as our POS system. Once setup, the system will auto-allocate the BCRS charges to the applicable products within the scheme without any user intervention. This will protect the business to conform to the BCRS requirements, provide for more accurate reporting and at the same time account for the unit charge on the quantity sold with the applicable rates without the need of any user intervention. The POS also supports the validation of BCRS vouchers before redeeming the money and decommissioning of the vouchers once sale is confirmed.

Shireburn Inventory Management System

The new BCRS module implemented within Shireburn Inventory Management System (SIMS) include the following functionality:

  • Identify the products that will make part of the BCRS Scheme through the stock cards
  • A new unique non inventory stock code that will be used for the BCRS and is thus allocated to an Exempt VAT Code
  • A new field to identify the BCRS registration number
  • Creation of a new entry at the bottom of the sale to autofill the BCRS stock code, the € 0.10 selling price and the auto calculation of the total BCRS quantity (bottles and containers) included in the current sale. The item will be added on the sales posting screen immediately before the confirmation of the sale
  • Functions to assist in the sales products in packs
  • Reporting options will provide for the BCRS “sales” reporting which will be linked to the new stock code
  • Function to exclude the BCRS code from discount calculations

Shireburn Point of Sale

The new POS BCRS Module will include the following functionality:

  • Auto-creation of a new item at the bottom of the sale with the BCRS stock code
  • Auto-generation of the sum of the applicable quantity and add the resulting value to the sales total
  • Appending the BCRS code immediately before confirming the sale
  • Option to exclude the BCRS value from any discounts & product schemes given on the POS
  • Exclusion of BCRS item code from the POS Customer Loyalty Schemes
  • Chit modifications to conform to the new BCRS requirements
  • Where required, a new payment type needs to be created BCRS Ref. Dep. This will be linked to the BCRS RVM Server to validate each voucher to be redeemed
  • Support of unlimited number of vouchers to be redeemed
  • For each voucher, the system will validate the voucher
  • The voucher numbers are maintained on the system
  • On completion of the BCRS vouchers posting, the system will automatically allocate the redeemed value to be reduced from the amount due from the customer
  • Once the sale is confirmed, the POS will decommission the voucher(s) so that they cannot be used again
14Oct

Shireburn Launches Indigo Insights

Insights is a new data dashboard embedded in the administrator’s portal of Shireburn’s payroll, HR and attendance management solution, Indigo. This new feature leverages Microsoft’s PowerBI, allowing Indigo users to analyse their employee data via powerful graphs and visuals, right from the Indigo portal.

Organisations and HR Teams that are able to leverage data effectively will be at a competitive advantage when it comes to attracting and retaining top talent. Such analysis of payroll data also allows you to gain an understanding of key operational metrics that affect overall company efficiency and profitability. The easy-to-use dashboard provides real-time insights into how your organisation is performing. It is an invaluable tool for companies who want to make more informed decisions about their workforce.

Current Indigo clients will now have access to a number of free dashboards such as a high-level summary dashboard as well as dashboards relating to age and gender. Clients can also upgrade their subscription to the newly launched Indigo Insights Premium which will allow users to have access to data dashboards such as headcount, employee turnover, leave and payroll costs.

Most organisations are sitting on a goldmine of data but are not leveraging it to its full potential. Fill in the form below to get in touch with the Shireburn team to start using Indigo Insights, allowing you to gain invaluable insights into your workforce and operation.
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30Sep

Autogenerating Clocking Data

This feature in Indigo Attendance may be used when a user needs to generate the correct allocations and assign automatic rewards and penalties based on the shifts found in the Scheduler. All this can be done automatically – without the need for the user to import or create clocking data and then spend time checking all of it manually before sending to Indigo Payroll!

There are multiple benefits associated with using the attendance auto generation feature in Indigo Attendance; since the whole process is automatic, users can benefit from minimised clicks within Indigo Attendance, reducing the effort and time spent on processing clocking data and human error significantly. This means that users can use the time saved on other tasks.

Start using autogenerated clocking data to save time and improve your workflow with Indigo!

Get in touch

10Aug

Introducing Indigo’s NEW Timeline view!

Our Indigo team is proud to introduce a visual view in Indigo Attendance to help you process attendance exceptions more easily. The new Gantt chart visual, added to the Daily Attendance Exceptions Allocations modal under the ‘Timeline’ tab, aims to help provide a deeper, but simple understanding as to how an employee’s clocking and schedule information is calculated by Indigo Attendance.

This intuitive visual depicts an employee’s clockings against the schedule (or work profile) for a particular day; with attendance times, allocated break, any absence or excess, and leave utilised for that day too. Any tolerances allocated for late arrival or early departure can also be viewed easily in this chart.

This information will help you easily view how the system allocates an employee’s attendance data to understand why the record has been flagged as an exception.