17Jan

Empowering Your Voice – Introducing Our New Ideas Portal

We are excited to announce the launch of our brand-new Ideas Portal for all our Indigo Users, a dedicated platform where you can share your ideas to help us shape the future of our products.
 

At the heart of our values, we believe in promoting a collaborative environment where we listen to your feedback and actively incorporate it into our product development roadmap. The Ideas Portal serves as a direct channel for you to express your ideas, vote on existing suggestions, and engage with other community members to collectively drive innovation and better user experiences.

Why should you use the Ideas Portal?

Have Your Say: Share your unique perspectives and ideas on how we can enhance our product to better meet your needs.
Shape the Future: Directly impact the direction of our product development by voting on the ideas that resonate with you.
Collaborate with Community: Engage with other users, share ideas, and gain valuable insights from the broader community.
Stay Updated: Receive notifications on the progress of your favourite ideas and stay informed about the product roadmap.
 

How to Get Started

To join our Ideas Portal, you will need to create a separate portal account through Indigo. The system will walk you through a very simple, one-time account creation process. Once you have an account, you may submit your own ideas, vote on existing ideas, and engage in discussions with other community members.
 

The Ideas Portal can also be accessed directly by accessing this link. For detailed instructions on how to set up and use our portal, please visit our help centre here.
 

We Value Your Input

We genuinely appreciate your willingness to share your ideas and contribute to our product’s success. Your feedback is invaluable to us as we strive to deliver the best possible experience for you. Together, we can create products that truly meet your needs and surpass your expectations.
 

Thank you for being part of our journey. We look forward to hearing your ideas and working together to make our product even better.

 

“Your ideas are the driving force behind our products. Join us on the Indigo Portal to help us create solutions that truly matter to you.”
Noel Scerri – Product Manager

04Sep

Streamline Attendance Management with Indigo Mobile

Are you tired of the hassles that come with managing employee attendance? The days of grappling with paper schedules and navigating complex systems are over. Say hello to the revamped Indigo Mobile app – the ultimate solution for hassle-free attendance tracking. Our revamped app simplifies clocking in and out, provides easy access to your shift calendar, seamlessly manages multiple job accounts, captures employee locations, and even allows for offline clocking records to be auto-uploaded. Here’s how Indigo Mobile is transforming the way businesses handle attendance.

 

<h4>Effortless Clocking In and Out</h4>

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Managing attendance shouldn’t be a headache. Indigo Mobile simplifies the process, allowing employees to clock in and out effortlessly with just a few taps on their smartphones. Say goodbye to outdated punch cards and manual consolidation of excel sheets. Our user-friendly app ensures accurate timekeeping while integrating seamlessly with the Indigo Suite. The app is easy to navigate, making attendance tracking stress-free and efficient.

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<h4>Access your Schedule anytime, anywhere!</h4>

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Break free from the constraints of traditional scheduling. Indigo Mobile lets your team access their schedule on the go. Whether you’re at home or out on the go, we’re helping you stay organised by accessing your shift schedule directly from your smartphone. This feature is a game-changer for employees with different job roles or those working across multiple locations.

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<h4>Seamlessly Manage Multiple Job Accounts</h4>

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Accessing multiple job accounts for different companies has never been smoother. Indigo Mobile’s interface and real-time updates empower your team to effortlessly access multiple responsibilities, depending on the one they’re scheduled to be working on, whether part-time or full-time.

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<h4>Location Capture</h4>

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Enhance transparency and accountability with the built-in location capture. Indigo Mobile’s GPS technology tracks employee locations during clock-ins and clock-outs, aiding accurate timekeeping. This data not only ensures compliance but also offers insights for optimisation. As a manager, you can review patterns and make data-driven decisions to streamline operations and improve productivity. With the new map view, managers can also see who clocked in or out from which location.

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<h4>Offline Clocking Record Updates</h4>

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Bid farewell to connectivity worries with Offline Clocking Record Uploads. We’re helping your team stay punctual even in low-reception zones. When you record a clocking whilst offline, the app will automatically upload it when connectivity is restored, taking away the stress about missing clocking records due to network issues.

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In conclusion, Indigo Mobile’s user-friendly interface, real-time updates, and innovative features ensure accurate and efficient attendance management. Are you ready to say goodbye to paper-based struggles and complex systems? Make the change today and experience the simplicity and organisation Indigo Mobile brings to your workforce.

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02Jun

Reduce Local Infrastructure. Hello Hassle-Free Cloud Hosting

Reduce Local Infrastructure. Hello Hassle-Free Cloud Hosting

Cloud hosting is an online service that allows users to access software applications and store data on remote servers instead of using a local infrastructure. Many of our clients are switching to hosting our applications in the cloud as we collectively adapt to the increasing digital and remote age. This is why at Shireburn we are now offering cloud-hosting services for the Shireburn Financial Manager (SFM), Shireburn Inventory Management System (SIMS) and Shireburn Freight System (SFS). In this blogpost we will be discussing several benefits that this offering could provide to companies like yours.

Buying and maintaining hardware is costly and a headache that can be avoided. 

One of the main benefits of cloud-hosted applications is that there is no need for local infrastructure. When a company uses local infrastructure, they need to have physical servers and other hardware on-premises to store their data and run their applications. This means that the company needs to purchase, install, configure, and maintain all the hardware and software required to keep their systems running. Additionally, local infrastructure can take up valuable office space, and it can be expensive to upgrade or replace equipment as needed. 

Tired of continuously investing money to keep your infrastructure up to date? By using Shireburn’s cloud-hosting services for SFM, SIMS, and SFS, you don’t need to worry about any of this. We will provide you with a fully managed service including hosting your server at secure data centres, backup of your data, and a secure connection to the Shireburn applications.

Access anytime, anywhere! 

Are you struggling to ensure that your team can easily access SFM, SIMS, or SFS, even when working from home? Many of our clients need their workers to access systems remotely, whether because they have multiple office locations, or have remote workers. The need for remote access is only becoming bigger and can help you empower your workforce to work more flexibly, increasing productivity and collaboration.

No more security and maintenance hassles! 

Partner with us to host your applications on the cloud while you focus on growing your business. You will have the benefit of one point of reference to support your business systems while we take care of hosting and backing up your data, updating antivirus software, and keeping your servers secure. Our servers are protected by multiple layers of security, including firewalls, intrusion detection systems, and 24/7 monitoring. Additionally, our antivirus software in place offers enhanced protection against malware and other cyber threats.  

In short, hosting your SFM, SIMS and SFS applications on the cloud allows you to access the software and services you need, without the need for local infrastructure. This substantially helps companies reduce costs, increase flexibility, and focus on their core business functions, while leaving the technical details to us. 

If you already have a licence for SFM, SIMS or SFS, we can migrate these onto our cloud-hosted environment effortlessly. By switching over to cloud-hosted applications, companies can save money, increase productivity, and focus on their core business functions. 

Ready to say goodbye to local infrastructure?

27Jan

Data Privacy Day

Data Privacy Day

The 28th January is internationally recognised as Data Privacy Day; focusing on creating awareness on the importance of keeping and respecting the privacy of individuals and for businesses to be clear and transparent about how they handle such information.

At Shireburn we recognise this by continuously improving our cyber security, making sure that we safeguard the data that clients entrust us with. The CIA Triad model helps us to achieve this.

CIA stands for ‘Confidentiality’, ‘Integrity’ and ‘Availability’. This model is what we base our Indigo Payroll, Indigo Attendance, and Indigo HR solutions on. Besides ensuring that our own internal practices follow this model, we have also implemented several features to allow our users to minimise data privacy risks in their own workplace. Below are some of the features and practices Shireburn has built to ensure that your data is safeguarded.

Confidentiality – Data should be accessed only by those authorised to do so

Users are assigned a user Role which is tied to a specific set of user permission sets. 

  • We have all functions and screens in Indigo which are associated with either a role, a permission or both.
  • Permission sets are organised and allocated to a user. This means that as an administrator, you will have the possibility to customise access at a granular level.
  • Whitelisting and blacklisting of IP’s allows you to tighten down access if needed.
  • Our multi-factor authentication offers yet another medium to secure the login process.
Integrity – Data should be protected against unauthorised alterations, maintaining consistency and trustworthiness 
  • All data which is sent to Indigo is encrypted in transit.
  • Each successful or unsuccessful login within the system is audited.
  • Every URL visited in the system is audited.
  • Every record in the system maintains the “created on,” “created by,” “modified on,” and “modified by” fields.
  • Sensitive information such as Employees & Payroll Calculations, are audited when modified or deleted.
Availability – Data should be available and accessible when needed by those authorised to do so
  • Data is replicated on Microsoft Azure services in two different EU countries. This provides a greater assurance on the availability of our service.
  • We carry out Business Continuity Plans and Disaster Recovery (BCP/DR) processes at least once a year. In the extreme case of an emergency, our highly skilled security and development teams are prepared to execute established processes to bring up any effected services in set periods.
  • We conduct weekly internal penetration tests as well as tests carried out by third parties who provide us with an independent assessment of the application and security infrastructure we have. This helps us continue working on our strengths as well as allowing us to identify and act upon any weaknesses or threats.
  • With a rolling uptime of 99.991%, the Shireburn team continues to make sure that Indigo is available and continues to improve your workflow.

Keep an eye out for upcoming Indigo features related to a more integrated authentication method within your environment, as well as additional functionalities which will further enhance your compliance with GDPR (General Data Protection Regulation).

06Jan

Indigo 2022: Celebrating New Features & Enhancements!

Cheers to 2022! Over the past year, the Shireburn team has been hard at work developing and launching some powerful new features for the Indigo Suite. This has all been aimed at helping you and your teams in your day-to-day tasks, ensuring you have the tools to help you work smarter.

We’ve also added the concept of tiered pricing and add-ons, helping us ensure that there is a plan that suits the requirements and complexities of every business.

14Nov

Shireburn’s Beverage Container Refund Scheme Modules

What is BCRS?

On November 14th, 2022, the Beverage Container Refund Scheme (BCRS) will be launched in Malta. The aim of BCRS is to incentivise the return of single-use beverage through a refundable deposit on single use beverage containers.

How does it work?

A deposit of €0.10 is added to the purchase price of relevant beverage at beverage producer or importer stage. The deposit is then charged to retailers at the wholesale stage which is then passed onto the consumer.

Consumers can recoup the deposit by returning the beverage container via a retailer or Reverse Vending Machine where they will receive a BCRS voucher.

Further information about BCRS can be found here.

How can Shireburn Help?

The Shireburn Team have been busy preparing for the implementation of the BCRS by developing a new BCRS module for both our inventory management system as well as our POS system. Once setup, the system will auto-allocate the BCRS charges to the applicable products within the scheme without any user intervention. This will protect the business to conform to the BCRS requirements, provide for more accurate reporting and at the same time account for the unit charge on the quantity sold with the applicable rates without the need of any user intervention. The POS also supports the validation of BCRS vouchers before redeeming the money and decommissioning of the vouchers once sale is confirmed.

Shireburn Inventory Management System

The new BCRS module implemented within Shireburn Inventory Management System (SIMS) include the following functionality:

  • Identify the products that will make part of the BCRS Scheme through the stock cards
  • A new unique non inventory stock code that will be used for the BCRS and is thus allocated to an Exempt VAT Code
  • A new field to identify the BCRS registration number
  • Creation of a new entry at the bottom of the sale to autofill the BCRS stock code, the € 0.10 selling price and the auto calculation of the total BCRS quantity (bottles and containers) included in the current sale. The item will be added on the sales posting screen immediately before the confirmation of the sale
  • Functions to assist in the sales products in packs
  • Reporting options will provide for the BCRS “sales” reporting which will be linked to the new stock code
  • Function to exclude the BCRS code from discount calculations

Shireburn Point of Sale

The new POS BCRS Module will include the following functionality:

  • Auto-creation of a new item at the bottom of the sale with the BCRS stock code
  • Auto-generation of the sum of the applicable quantity and add the resulting value to the sales total
  • Appending the BCRS code immediately before confirming the sale
  • Option to exclude the BCRS value from any discounts & product schemes given on the POS
  • Exclusion of BCRS item code from the POS Customer Loyalty Schemes
  • Chit modifications to conform to the new BCRS requirements
  • Where required, a new payment type needs to be created BCRS Ref. Dep. This will be linked to the BCRS RVM Server to validate each voucher to be redeemed
  • Support of unlimited number of vouchers to be redeemed
  • For each voucher, the system will validate the voucher
  • The voucher numbers are maintained on the system
  • On completion of the BCRS vouchers posting, the system will automatically allocate the redeemed value to be reduced from the amount due from the customer
  • Once the sale is confirmed, the POS will decommission the voucher(s) so that they cannot be used again