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Manage your labour costs and schedules smartly with Costings and Budgeting in Indigo Attendance

March 26, 2020

by Luke Zarb Demajo - Marketing Executive at Shireburn Software

As the old adage goes: time is money. It is important to balance your employees’ working hours with your company’s labour costs, as every hour and minute they work add up to your regular expenditures.

We designed the Indigo Suite to make your day-to-day payroll, attendance, and leave management a breeze so that you can focus on driving your business forward.

With this in mind, we added two new tools in Indigo Attendance that give you more control of your organisation’s labour expenditures: Costings and Budgeting.

The Costings functionality provides a detailed rundown on the costs of every allocated shift in your Scheduler. You will know exactly how much you are spending per employee and per shift. The Budgeting feature then takes these values and compares them against the limit you define to give you oversight on your net spending and the hours your employees are scheduled to work for a particular week.

Together, these two tools help you make the most cost-effective rostering and scheduling decisions for your business.

Additionally, Indigo Attendance can generate reports on costs details, scheduled hours, and validation on scheduled hours to help you stay on top of rostering costs and manage the amount of time your trusted employees are scheduled to work.

Indigo Attendance makes it easier for you than ever to roster and monitor your labour budget and planning in one, easy-to-use scheduling and rostering platform.

Costing details for every shift and workweek

The Scheduler in Indigo Attendance simplifies company and department rostering thanks to the ability for you to insert shift presets that reflect your needs. Now with Costings available, you can see the values of each shift and every workweek you assign to your employees in your Scheduler.

At the click of a button, values such as basic hours, adjustments, bonus value, leave, SSC, maternity leave, shift allowance, time-off-in-lieu value, and overtime are calculated and summed per employee and per week in your Scheduler. You can also see an individual breakdown of these values by clicking on the shift.

Once you initiate the first round of calculations for a particular week in your Scheduler, any changes you make to shifts within that week are automatically recalculated for you. Restructuring your roster no longer needs to be a time-consuming, mathematical hassle.

It is simple to set up Costings in your Indigo system and to choose which values you want the system to calculate. Follow our help article about Costings to get you started.

Budgeting your company’s time and money when rostering your staff

Budgeting allows you to set target net costs or hours for particular cost centres in your system so that you can smartly plan your weekly spendings and time management.

The Budgeting feature takes the total shift values and hours calculated with the Costings feature in your Scheduler and presents them in a small panel in the bottom-right corner of the page. You will be able to see at a glance your company’s net costs and hours scheduled for a particular week.

You can create as many budgeting parameters as you need. To check on the budgets of your other cost centres, just click on the respective cost centre in the Cost Centre column in your Scheduler.


Enabling Budgeting and creating cost centre budgets for your Scheduler takes just a few minutes.

Cost details and scheduled hours reports

Indigo has three new reports that you can generate and use to help you make the right business and rostering decisions. The cost detailed report presents the shift cost calculations from your Scheduler and compares them against the cost centre budgets you created with the Budgeting feature.

In addition to helping you keep an eye on labour costs, Indigo Attendance can now help you manage rostered hours with the scheduled hours and scheduled hours validation reports. The scheduled hours report gives a weekly break down of total basic hours, costs, and any leave hours per employee and cost centre, while the scheduled hour validation report compares an employee’s rostered hours against their work schedule profile.

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