Does your desk or inbox fill up with requests for vacation from your staff? Does it take time to review who else is on vacation on those days before authorizing vacation requests? Do you have to sort out arguments as to who applied for vacation first?
Well those thoughts can be nightmares of the past. Managing holiday entitlement and staff who are out of office on business has become simpler and more efficient with the advent of the on-line
Leave Application Module from Shireburn Software.
This on-line internet / intranet based Leave Application module interfaces directly with Shireburn’s Payroll System, enabling automatic calculations of entitlement for the HR/Payroll department. With the new approval workflow and a trackable email and/or SMS approval from line managers and for the end user, booking of leave from any PC is allowing companies to eService their vacation leave application function to their staff members. Each staff member is able to see what remaining holiday entitlement is available together with a history of approved and pending leave applications by simply logging in on to the system.
The system caters for the creation of a request spanning a range of dates, and automatically defines the working pattern of the employee and omits weekends and public holidays where appropriate. The system provides the capability to staff members to apply for a full day, morning, afternoon or a number of hours within the day as defined by the company’s procedures.
Out of office management, catering for time when staff are out of the office on assignments such as training, exhibitions, travelling etc which is not part of their vacation, is processed in the same way as a leave request. The request is automatically passed for approval to the authorizer/ manager. The request will be approved or disapproved and the e-mail/sms will be sent to the employee and & authorizer.
For the End-User:
- Convenience of applying for leave from the office, home and world wide via the Internet
- View what leave requests you have already made, what their approval status is
- No need to track down line manager for approval, the system automatically emails/SMSs the first available approver in preference order.
- Securely manage and apply for leave entitlement in hours or days
- Easily cancel requests in line with company policies from any PC
- Self manage your own password
For the Line Manager:
- Removes paperwork – simple one click process to approve or decline leave applications
- See team/department holiday schedules in a single view, enables scheduling of work etc.,
- See trends of individual team members for appraisal and performance monitoring
- Can see off-site team members as well as those on holiday
- Maintain audit of approvals
For the HR/Payroll Department:
- Interfaces seamlessly with Shireburn’s Payroll System avoiding manual re-entry of leave
- Customisable for company policies, department set-up, rosters/working patterns, public holidays etc.
- Caters for all types of leave including optional vacation leave, maternity leave, accrual leave and bereavement leave etc.
Because leave transactions can be posted and reported on in hours or days, an accurate real-time view and reports can be generated from the web site. Both the end user and the HR/Payroll department can view the complete leave history. The leave system can be set up to consolidate more than one Payroll company into one leave calendar.
Technical Requirements
The Leave Application requires to be hosted on a web site running Microsoft Windows Server 2003 with Internet Information Server (IIS 6.0) installed and the deployment of the Shireburn Leave Replicator. Shireburn Software offers hosting services to host your Leave Application and automate the integration with the Shireburn Payroll System.
More information
For more information or an on-line demo contact Shireburn Software on 21319977 or at sales@shireburn.com